Cataloguing items that are part of a series

There seems to be much confusion about the cataloguing of series.

Elizabeth%20George

As of June 2006, the Library of Congress no longer authorizes series statements.

However, most cataloguing agencies  (including mine) continue to use/create them.

The 440 tag was made obsolete in December 2008.

The series statement as it appears on the item is entered in a 490 tag.

The authorized form of the series statement is entered in a 8xx tag.

Never use a 490 tag without also using a corresponding 8xx tag.

There is no provision for nonfiling characters in the 490 tag’s indicators. Therefore it is prudent to NOT ENTER initial articles in the series statements.  If initial articles are entered the series will not index correctly.

When in the past you would have entered a 440 tag, you will now use 490 and 830 tags.

The 830 tag is most often used in direct conjunction with and never without the 490 tag with a first indicator of 1.

The 830 tag will include the Library of Congress authorized title of the series and may also include the number assigned to the particular item.

830 tags must always be justified by a 490 tag.

830 tags are used for series that are produced by more than one author or a corporate body.

800 series tags are used in direct conjunction with and never without the 490 tag with a first indicator of 1.

The 800 tag is used when a series statement is entered under the author’s name. (one author is responsibe for the entire series)

The 800 tag will also include the Library of Congress authorized title of the series and may include the number assigned to the particular item.

I hope this post clarifies the subject.  The changes in series cataloguing that have come about in recent years have made many of us confused.  Our databases reflect both the old and the new input practices.  I guess we all have a lot of recon ahead of us.

 


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10 responses to “Cataloguing items that are part of a series

  1. Thank you!

    ~Nathan

  2. Thank you so much for clarifying this for me. It helps a great deal. Our database is full of incosistenties with the 440/490. Small steps.

    I have another one. Like you we were using the incorrect code for our organization in the 040 field. Now we have the right one however my question is if I have a record that I am copy cataloguing with no 040 how do I precede?
    $ablank?$dmy code

    http://www.loc.gov/marc/bibliographic/bd040.html

    Or would I be better off cataloguing an original marc record rather then a record of unknown origins?

    Thanks in advance

    • Heather,

      I’m not sure how other people handle this, but when I am cataloguing a record that doesn’t contain an 040 I input the following:
      $beng$dCaNSH
      With no $a it should be obvious to other library users that the code for the creator of the record was missing when I encountered it.

  3. Nice short summary of the recent change. Thanks.

    I have to disagree with not putting initial articles in 490. It is a transcription field, not an access field. It should not be included in the index for series statements. So the initial articles should not bother anyone and the user gets to see what is on the item itself. Just my opinion, FWIW.

  4. Lynne,

    Since the Library of Congress no longer authorizes series statements (but the 830 tag includes the Library of Congress authorized titles of series that were made up until 2006, I take it) is there a free place to go online where people can find both the old (pre-2006) and new (post-2006) “official” series statements?

    Thanks again,
    Nathan

  5. Anyone know an automated way of changing 440 tags to 490 and 800’s . Wishful thinking I’m sure.

  6. Everything I read says not to use the 830 field without 490. Why not? I have been playing around with adding a description to a collection of books and using the 830 field seems to work just fine. It displays nicely in the catalog record – set apart from subject headings. I’m concerned if I move forward and catalog using only the 830 without 490 that I might run into problems down the road. Any light you can shed on this dilemma is appreciated.

    Thank you.

  7. Actually, I´m just trying to have a heading to indicate that the book is by a “Local Author”. It is a special collection just here in this library and we want the field to be searchable in the catalog and stand apart from other information. 830 works well but I´m wondering if there will be “technical difficulties” down the road if we do this.

    • Annie,
      Although the 830 works well as you say, I would not use it for this purpose.
      It could be confusing as well as misleading because the 830 is for established series authorities.
      At my library we use a marc tag 449 for this purpose.
      The 449 is not used for anything else, so confusion is lessened.
      It works and traces just like a series statement and is searchable. We use it for such things as:
      local authors, celebrity authors, reading lists, newly added materials lists etc.

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